Implementing a Baby Tagging System: Step-by-Step Guide for Hospitals

Step 1: Assess Your Needs and Requirements

Before selecting a baby tagging system, it's important to assess the specific needs of your hospital. Consider factors such as the size of your maternity ward, the average number of births, and existing security measures. Engage with staff across multiple departments—including maternity, security, and IT—to gather insights and determine the key requirements for the system.

Step 2: Select a Reputable Supplier

Choosing a reputable supplier is critical. Look for a company with proven experience in infant security systems. It's also advisable to choose a supplier who offers comprehensive support, including installation, maintenance, and training services.

Xtag Medical is the UK's leading supplier of baby tagging security systems and has been a trusted NHS partner for over 20 years. Specialising in infant security, our systems safeguard over 300,000 new-borns in over 65 NHS Trusts annually.

Step 3: Plan the Installation

Coordinate with your supplier to plan the installation. This phase should include a detailed site inspection carried out by the supplier who will identify optimal locations for readers and sensors, and ensuring there is minimal disruption to hospital operations. Installations might require custom adjustments to accommodate the specific layout and needs of your facility.

Step 4: Integrate With Existing Systems

For maximum efficiency and security, integrate the baby tagging system with your hospital’s existing security systems. This can include linking to CCTV cameras and access control systems. Integration helps in creating a seamless security network.

Step 5: Select a Comprehensive Maintenance Package

Once installed, it is essential that the system is maintained appropriately in order to provide maximum efficiency and security. Choose a comprehensive maintenance package with your supplier which ensure the system is regularly tested, supported and maintained.

Step 6: Train Your Staff

Training is essential for ensuring that all relevant hospital staff are familiar with the new system. Training sessions should cover how to tag a new-born, how to monitor the system, and how to respond to different types of alerts. Regular refresher courses should also be scheduled to keep new and existing staff up-to-date with the system and its importance.

Step 7: Conduct Regular Abduction Drills

Conduct regular emergency drills and exercises, including simulations of various scenarios to enhance staff preparedness and familiarise them with emergency protocols. These drills should be documented, evaluated, and followed by debriefing sessions for continuous improvement.

Conclusion

Implementing a baby tagging security system is a significant step towards enhancing the safety of new-borns in hospitals. By carefully planning and executing each step of the process, hospitals can ensure that they not only protect their smallest patients but also provide peace of mind to parents and families during their stay.